Land Records

Deed
  • The document brought in to be filed must have the following:
  • Grantor and their address
  • The grantee name and address
  • The consideration statement
  • A legal description of the property
  • A preparation statement
  • A return address


Mortgage
The mortgage document must have the following:

  • The borrower (grantor) and their address, the lender (grantee) and their mailing address
  • The amount of the mortgage
  • The maturity date legal description and a preparation statement
  • The clerk shall request a return mailing address
  • The document must be signed by the mortgager (borrowers) and their signature notarized
  • The document must be filed in the county where the property is located


Releases

AKA Deed of Release, Satisfaction of Mortgage, Discharge of Mortgage the document must have the following:

  • Name of person or entity that is releasing the obligation
  • The name of the individual or entity being released
  • The mortgage book and page reference being released, or the deed book & page in the case of a vendors lien
  • The release must state whether it is a full or partial release
  • A partial release requires a description of property being released
  • The document must be signed by parties executing the release and signatures notarized
  • A preparation statement is needed as well
  •  

Wills

  • Wills must be admitted for probate in the District Court of the County and an order issued probating the will by the district Court judge
  • Once the will is probated it must be recorded in the County Clerk’s Office with the order appointing the administrator or executor of the estate
  • The county clerk shall retain the original copy of the will permanently
  •  

Fixture Filing

  • The debtor’s name and mailing address
  • The secured party’s name and mailing address
  • The property owner’s name if other than the debtor (the County Clerk’s Office should presume the debtor is the property owner unless the document indicates otherwise)
  • Provide a description of the real property to which the collateral is related
  •  

Liens

  • The name & address of the claimant
  • The name & address of the contractor, subcontractor, or authorized agent and the property owner the lien is filed against
  • The owner of the property and their name must be listed
  • Description of property has to be specific enough to identify the property
  • The lien must state the amount due and whether the services were performed by a contract with the owner or with contractor or subcontractor
    Note: The person claiming the lien or someone on his behalf must sign the lien. Their signature must be notarized in order for the lien to be valid.
 
NOTE:  All deeds must have to whom the tax bills needs to be mailed to in order to be recorded.